F19j. Meeting MS Implementation – Contractor

20240718

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DD slash MM slash YYYY
Contractor discussion about WH&S Harmonised legislation

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* By agreeing to proceed you understand procedures and agree to comply. * Consensus means all participants abide by the outcome of the meeting. It is critical that you note the names of any attendee and they sign-off.

Meeting Agenda

Print a copy of the Document “Doing Business with Contractors” for each Contractor. Open a new “Organisation” and use “Ctrl P” to print a copy of the “Organisation details for completion


TOPIC

This meeting has been called to inform you about legislation changes. I will give you an opportunity to comment and meeting minutes will be recorded and available upon request. Our company is now required by Law to comply with the new National legislation designed to ensure your safety. We as your Principal Contractor have some duties to perform, but so also do you.


We must give you the opportunity for Consultation – to provide your input in to how we should work safely. This may take the form of tool box talks or being a Safety representative. On site you will be given the opportunity to elect a Safety representative.


Consultation must be encouraged in the following situations:

  • Creating a Safe Work Method Statement
  • Conducting a Risk Assessment
  • Making decisions that affect your safety
Notes
2) All incidents, no matter how small will be reported to your supervisor. Where a Contractor does not return to work for more than 4 days an investigation will be carried out to determine what caused the accident. We will then amend our work procedures, provide training and consult with Contractors. Our goal is for you all to “GO HOME SAFE”
3) To assist us to have up to date records we will have a meeting to sign-off on our Booklet “Doing Business with Contractors. I will read its content to you.
*Complete form “Organisation details”
4) If you provide plant you are required to provide the information requested in the form below. You are to provide evidence the equipment is “Fit for purpose, maintained, and registered where appropriate
” Complete form “Site.06”
5) For any Plant that you operate you must provide proof of competency for each operator. Evidence will be required.
Complete form “Site.06A”
6) You will submit your Safe Work method Statement (SWMS) for review, it will be compared with the following verification sheet.
Complete form “Site.04”
Related forms:
Form Title Form Number Action once completed Action once completed
Organisation Details "Organisation" Enter in Contractor details
SWMS Review “Site.04” Scan to individual contractor file
Plant Condition Verification "Site.06" Scan to individual contractor file (Plant)
Plant Operator Competency "Site.06A" Scan to individual contractor file (Plant)
“Doing Business with Contractors” Booklet Signed copy , Scan to individual contractor file
Action once completed
Any actions arising from the meeting shall be recorded in “Actions” and dealt with.